GentleReminder
Invoice Automation Service

Stop Wasting Hours
Manually Typing Invoice Data into Your ERP.

10,000+ Invoices Automated Monthly
100% Typo Elimination Rate

Manual Invoice Entry is Costing You Time and Accuracy.

Your accounts team is spending half their day staring at PDFs, cross-checking PO numbers, and typing massive rows of numbers into accounting software. It’s slow, boring, and one typo can completely mess up your company ledger.

How Our Automation Fixes This

1. Emails & PDFs Arrive

2. Our Extraction Engine Evaluates

3. Direct to ERP Sync

When You Bring Us In:

  • Vendor Payment Processing: Stop waiting for operations teams to push PDFs; our parsers extract invoices the moment they arrive.

  • Bulk Digitalization: Turn thousands of scanned physical receipts and unstructured delivery notes into clean Excel/CSV data.

  • Three-Way Verification: Automatically cross-check the incoming invoice items against the Purchase Order values in your ERP before clearing them.

The Impact on Operations

Before Automation

6 Minutes per invoice

  • • High risk of typos costing money
  • • Staff bored and burned out
  • • Month-end delays on accounting
After Automating

5 Seconds per invoice

  • • 100% data extraction accuracy
  • • Staff focuses entirely on financial analysis
  • • Real-time bookkeeping

Common Operations Questions

Will this break or override my current ERP system?

No. Our automation sits entirely on top of your existing software layer. It safely injects data exactly as a human typing on a keyboard would, triggering all the normal safeguard checks your ERP provides.

Do my employees need to learn a whole new software tool?

Absolutely not. The automation runs exactly where you need it—whether as a simple desktop app for your team or deployed on your own infrastructure. Your data never leaves your control, and to your staff, it just looks like the work mysteriously completed itself overnight.

What happens when a vendor changes their invoice format?

Unlike brittle legacy software, our custom parsing logic adapts to structural changes. If a completely new format arrives, the system flags it for review while processing the rest automatically.

Let's Automate Your Problem Invoices

Tell us about the invoice workflow your team hates processing, and our experts will show you exactly how our system handles it automatically.

100% Confidential
Instant AI Analysis